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All You Need to Know About Video Conferencing System

Dacon Networks |

In the modern era, communication extends beyond simple phone calls and emails.

Video conferencing system has developed into a vital requirement for enterprises of all sizes and activities, from managing distant workers to concluding business deals abroad. As the apex of remote work and communications is here, high-quality video conferencing will become increasingly important for businesses and agencies to offer their customers and staff.

For many firms, the issue is not whether they will eventually need to integrate video conferencing into their communication infrastructure. Instead, we’re pondering more and more questions like what type of video technology we require and how to create an accessible, secure video conferencing environment.

business meeting using video conferencing system

What is Video Conferencing System?

With the help of web technology called video conferencing, people may hold face-to-face meetings without having to go to the same place. Because it reduces the time, costs, and inconveniences of business travel, this technology is especially useful for people who do business across cities or even nations. Routine meetings, business negotiations, and hiring process interviews are all done via video conferencing.

A video call or video chat is what is used when a video conference is held informally.

How Do Video Conferencing System Works?

The main advantage of video conferencing over telephone conference calls is that participants can actually see one another onscreen. This fosters the growth of stronger relationships.

There are numerous methods for doing video conferences. Web cameras can be attached to or incorporated into laptops, tablets, or desktop computers by users. Video conferencing can also be held using smartphones and other connected mobile devices with cameras. In such cases, the communication is often transmitted across internet protocols using a software-based platform.

To ensure the communication is clear and free of technological issues, some companies use dedicated video conferencing rooms that are furnished with high-end cameras and screens. The hardware required for the video conference is frequently assembled and installed by outside companies.

Common Equipment Used in Video Conferencing

Currently, all you need to start a video conference are a few simple technologies, like:

  • A monitor, projector, or computer screen for video broadcasting
  • For the majority of organisations, a network for data transfer—typically high-speed internet or a LAN connection—will be ideal.
  • A video input from two or more video cameras. Microphones are also required so that you can record meetings.
  • Use headphones, laptop speakers, or external speakers to hear the callers on the other end of the line.
  • A software for packing audio or video into small enough packets to send over the internet. You have the option of selecting a standalone conferencing solution or one that integrates video into a comprehensive collaboration service.

Video is quickly becoming a critical component of the collaboration hubs that businesses rely on every day as remote teams and globally oriented enterprises depend more on it for contextual interactions. Business customers have the choice to start a conversation using instant messaging and then upgrade to video if needed, thanks to services like Microsoft Teams and Slack.

Video conferencing system is becoming a more natural component of the communication stack when combined with extra features like automated noise cancellation in headsets and backdrop blur for video meetings that enable remote workers.

Types of Video Conferencing System

You can choose from a variety of video conferencing systems, depending on your demands.

  • Telepresence Video Conferencing System: Several screens or monitors are utilised with the telepresence video conferencing system to give everyone the impression that they are attending the meeting in person.
  • Desktop Video Conferencing System: A computer or laptop comes with all the necessary hardware and software for video conferencing.
  • Room-Based Video Conferencing: The technology for video conferencing is already present in the room.

There are many applications for video conferencing systems, regardless of the type you select. It facilitates communication between you and co-workers, clients, and potential hires.

Uses of Video Conferencing System

Group meetings

The standard video conference call setup is ineffective for conducting effective business meetings. A conference room full of people cannot be captured by a single forward-facing camera. And a typical microphone used will also affect the audio on the other end of the discussion as it won’t be loud and clear. Meetings involve too much crucial information and run the risk of miscommunication due to questionable sound quality.

Your team’s digital meetings can be quickly improved by using a 360-degree video conferencing device with high-resolution cameras and high-quality audio recording technology. This levels the playing field for both in-person and remote peers.


A webinar’s entire premise depends on high-quality audio and visual input. Because they are in need of the information you have, your viewers are tuning in. If your video doesn’t enable HD visual sharing or doesn’t adequately show the space you’re in, your viewers will switch to listening mode.

When you remove the audio component from your presentation, you enter a huge field of visual and audio-visual information that is in direct competition with you. You must be outfitted with the appropriate tools to give your webinar attendees a complete AV experience, or you run the risk of losing out on potential leads or current clients.

Product Exhibition

Your products cover every facet of your business. Just consider how many hours were devoted to production, design work, and brainstorming meetings before your product was introduced.

Imagine if a sales pitch failed and that your efforts were in vain because you lacked the necessary video conferencing tools to accurately portray every aspect of your offering. If expensive onsite visits can be at least partially replaced with virtual demos, this scalable solution will also help your company save money.

Individual Training and Support

Every digital encounter your business has can be choppy and ineffective or as smooth and effective as an in-person meeting, regardless of whether you’re giving onboarding training to a new employee or providing real-time assistance for a significant customer.

Your choice of video conferencing equipment makes a difference. Your business won’t be able to offer a top-notch 24/7, anytime, anywhere communication stream between staff and clients unless you have high-quality video conferencing technology. By providing remote positions that can be performed from any location, you will increase the number of candidates you receive for support representatives.

Job Interviews

The standard hiring procedure might be time-consuming. Every day that your new hire is absent, you lose out on not only the productivity of that position but also the productivity of any interviewers who took part in the hiring process.

The ability to conduct an effective yet thorough interview swiftly for both current team members and potential new hires is made possible by high-quality, rapid communication options, such as video conferencing tools and technology. Businesses with remote flexibility can hire new employees faster than those without it.

Advantages of Video Conferencing

Conference calls become more interactive when they include video in addition to voice. You gain a few distinct advantages:

Improved Employee Meetings

When workers can see one another, it’s simpler for them to feel a connection. While there is a video playing, it is impossible to multitask excessively or get distracted when you should be paying attention to the conference. Due to the often-greater quality of video conferencing, they can be shorter than audio conversations without losing any of the crucial information.

More Connectivity Efficiency

Non-verbal communication is reintroduced into the conversation with the use of both audio and video. People tend to communicate less effectively when nonverbal cues are absent since nonverbal cues make up the majority of human communication. Effective communication involves using your hands to make gestures, using visual aids, and being able to see each other’s expressions. Video conferencing enables you to do all of these things.

Develop Deeper Acquaintances

VoIP video conferencing aids in your familiarisation process if you frequently work with remote teams or far-off clientele. When someone is speaking to you, hearing their voice is not the same as seeing them in person. If you have access to video conferencing, it is significantly better for developing relationships within your team or with your clientele.

Using Video Conferencing System Post-Pandemic

During the COVID-19 pandemic, video conferencing services like Zoom, Skype, and Microsoft Teams experienced a spike in interest and usage as many people were compelled to work from home and take online courses due to lockdowns.

Professionals, including financial advisers, therapists, tutors, and lawyers, could consult with their clients in person using a video conferencing system. In fact, throughout some of the pandemic, several legal hearings and court cases switched entirely to secure video conferencing. Compared to before the pandemic, doctors and other medical professionals have also embraced telehealth to a much greater extent.

Get the Best Software for a Video Conferencing System in Dacon

High-quality audio and video connections are essential for video conferences to be successful, so choosing the right software is crucial, too. Here at Dacon, our goal is to increase team and distant worker connection using a 360° video conferencing camera, so we need to know which software products best serve our clients.

Dacon Networks is an Authorized Distributor of Jabra and also a reseller for recognized brands such as Cisco, Polycom and Logitech. Dacon Networks offer various video conferencing solutions that can cater to small, medium and large meeting rooms.

Get in touch with our sales team for advice and recommendation on a video conferencing solution that meets your requirements.